Let’s face it, at some point in our careers, we will come across projects that may not be as straightforward as intended. Sometimes the recruiting is more difficult than anticipated or the client has multiple last-minute changes, or a multitude of other things can occur. Here are some ways on “surviving” a project with more moving parts than anticipated [in no particular order]:
1 – Realize that this is a season of life. The project will eventually end, and all the chaos will settle. There will be other projects in your career that will be more straightforward.
2 – Take breaks when needed. Go for a walk, grab a beverage. Clear your head. This may make you feel more refreshed and ready to take on any challenges that may come. It will also give you a break from technology!
3 – It is okay to vent! Talk to someone about it: a colleague who is also working on this project with you, your partner, or even your best friend.
4 – Think 2-3 steps ahead. Anticipate needs. You know that a report is due to the client after the research ends. Be proactive. Make sure you have the template/look and feel that you need for this report. Add in the client name/project title, study purpose, and methodology once those items have been finalized. You do not have to wait for transcripts to start the report.
5 – Outsource what you are able to in your personal life. Take public transportation or catch an Uber (if available in your area) so that you can catch a nap while you’re traveling home. If your funds allow, hire a babysitter or housekeeper for the week so that you have more downtime to yourself.
6 – Properly fuel your body. Eat healthy meals – you cannot survive on snacks! Either order from your favorite places or prepare simple meals for yourself. Another option is meal prepping ahead of time for when you know your workload would be the heaviest.
7 – Communicate with your team. Keep your colleagues, clients, and the facility updated on any changes or potential issues that may arise due to changing needs. Encourage everyone to do the same. It is better to ask a question rather than make (incorrect) assumptions. Rather than only verbally, make sure these communications are written down, either in meeting minutes or via email so that everyone can refer to it later if needed.
Chaotic projects are a part of work life and cannot be avoided. However, there are things you can do to save your sanity, and hopefully make future projects will be much smoother.
Written by: Linda Mui, Senior Training and Research Coordinator